What are meeting minutes used for in construction administration?

Meeting minutes serve a crucial role in construction administration by providing a written record of discussions and decisions made during meetings. This documentation is essential for several reasons. First, it ensures that all participants have a clear understanding of what was discussed, what decisions were made, and any actions that need to be taken moving forward.

Having a detailed record helps maintain transparency and accountability among team members and stakeholders, as anyone who was not present at the meeting can later review the minutes to stay informed. Additionally, it can serve as a reference point in case of disputes, misunderstandings, or any necessary follow-ups, enhancing communication within the project team.

Other options, while related to construction management, do not accurately capture the primary function of meeting minutes. For example, recording labor costs and assessing contractor performance are important aspects of project management but are not the purpose of meeting minutes. Similarly, submitting changes to the original scope pertains more to contract management and change orders rather than the documentation of verbal conversations and decisions that meeting minutes provide.